Communications Policy

Health and Safety Law

DATA PROTECTION STAFF BOOKLET

CODE OF CONDUCT

KCSIE PART 1

WHISTLEBLOWING POLICY

These Terms of Use accompany the School’s Online Safety Policy and set out key points from the Policy. All staff are asked to read the full Policy before signing these Terms.

Online safety is an essential part of safeguarding. We must ensure that all students and staff are protected from potential harmful and inappropriate online material and/or behaviour, as well as having a duty to protect the school’s data. As a member of staff, you will have access to personal data relating to people within the School community. It is important that you protect your own personal data and that belonging to students and staff, to prevent any breaches and unauthorised access. A breach may result in legal sanctions against the school, reputational damage and harm to members of our community.

Breaching the Online Safety Policy and conditions set out in this Contract may result in:

• Withdrawal of school network access
• Disciplinary action up to and including dismissal
• Notifying any necessary authorities as may be required This list explains the rules that you must

I will:

Online Activity and Communications:

• Only use social networking sites on a school device in accordance with the school’s policies
• Report any issues of security or internet misuse to the Deputy Head Pastoral or IT Service Desk immediately
• Use professional, responsible language when communicating with others
• Password protect any attachments containing personal data which are emailed externally
• Ensure students are not able to see my emails or personal data, including whilst teaching

Data Security:

• Recognise that our data is a valuable asset and take all reasonable steps to protect it
• Ensure personal devices used to access school systems have a maximum of 5 minutes screen timeout and a strong passcode setup
• Immediately report any lost school related documents or files to the IT Service Desk
• Only use school systems for reasonable, limited personal purposes, which will not affect my work or compromise the safety of school data or systems
• Be aware of my surroundings when accessing school data, taking extra care when outside of school or projecting sensitive content in a classroom

Account Usage:

• Use a strong password and multi-factor authentication to access school services
• Keep my password safe and not share it with anyone
• Log off the device after I have finished using it, or lock it when I am away from
• Only save necessary files / Delete files and messages when I no longer need them
• Immediately change my password if I think someone knows my password or accessed my account

Device Usage:

• Protect the devices in my care from damage, unapproved access, or theft
• Immediately report any damage or faults involving equipment or software to IT Service Desk
• Understand that any devices provided to me by the School are provided solely for staff professional use

I will not:

Online Activity and Communications:

• Download, view or pass onto others any offensive or illegal material
• Use my personal email to send school related messages
• Email school related work to my personal email account
• Take, edit, or distribute media (images, video, audio) of students, staff, or school property without permission
• Open emails or access personal data in front of a class whilst teaching
• Engage in any online activity that may compromise my professional responsibilities or bring the reputation of the school into disrepute

Account usage:

• Store personal emails and data, such as photos, financial data, music on my school OneDrive
• Click on links or attachments in emails unless I am certain of their source
• Allow family or friends to use school devices or systems
• Use my school email for personal reasons (e.g. signing up to marketing emails or receiving shopping emails)

Device Usage:

• Use school systems to access, watch, download or stream content which is harmful, offensive or in breach of legislation
• Connect any device to the network without an updated antivirus software
• Save school data onto a USB that is unencrypted
• Install, change, remove software or hardware (e.g. monitor settings in IT rooms, unplug mice or cables)

Data Security:

• Store school information outside of school technology services (shared folders and Office 365)
• Store unauthorised school data on personal devices, including laptops and mobile phones
• Bypass any measures designed to keep the school safe (e.g. internet filtering)
• Use or access another users’ account or files (even if left unattended or with permission)
• Sign up myself or students to online cloud services without first speaking to the IT service desk

For the safety and security of the school community, all online activity including emails, messages, and internet use may be monitored and if required, passed to an external authority.

For more information contact the IT Service Desk via servicedesk@sevenoaksschool.org

Please use this form to nominate a person, people, an organisation you would like to receive your death in service payment in the event of your death whilst employed by Sevenoaks School.

Sevenoaks School are the Trustees of the scheme and will make the decision on whom shall receive the payment. In the event of your death, where you have not made a nomination, your lump sum will normally be paid to your next of Kin, from 1 to 5:
1. Spouse or civil partner
2. Children
3. Parents
4. Siblings
5. Grandparents

Completing a Will does not entitle beneficiaries of that Will to your death in service payment. You need to complete this form to ensure the Trustees of the scheme are aware of your intentions.

You are responsible for keeping your nomination form up to date so that it takes account of changes in your personal circumstances. These might include; divorce, legal separation, the death of someone you have nominated or the birth of a child. If you are separated from your spouse or civil partner and you have not changed your nomination form, they may still receive your lump sum payment.