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Sevenoaks School

The Space

The Sennocke Centre

Old Sennockians

Support us

Repository

Recruitment Portal

We are delighted to offer you a place on our Summer Programmes 2026 subject to the necessary background checks. 

Please find below all the information that needs your attention so that we can complete your employment checks.  These need to be finished and signed off within 14 days of receiving your offer.

1. essential information

Zinc, our external checking provider, will contact you by email for your ID Check, Right to Work Check and DBS Check. Safeguarding Training and your HMRC form will be emailed to you directly. Please check your spam regularly.

If you are living or have lived overseas for more than three months within the last five years please follow this link:

Checks for overseas applicants

2. Online ASSESSMENT and Training

Please complete the online medical assessment.

Complete your medical assessment

Please enter your individual code. This will have been emailed to you.

This should take no longer than 45 minutes in total. Please make sure you are able to complete each task in one session as your answers will not be saved.

3. Our Policies

Anti Bullying Policy 2026

Communications Policy 2026

Excursions Policy 2026

Online Safety 2026

Safeguarding Policy 2026

Summer Programme Rules 2026

School Privacy Statement 2026

Terms & Conditions 2026

Please read and download these policy documents for your time with us. It is important that these rules are followed at all times and kept in mind while you are taking care of the students both on campus and during excursions.

4. Forms to complete

Information Form

Name(Required)

First Last

Please upload relevant certificates ie. coaching / art that you have previously mentioned you have for this role:(Required)

Max. file size: 16 MB.

This should be no larger than 1 mb.

Please upload a photo of yourself here:(Required)

Max. file size: 16 MB.

This should be no larger than 1 mb.

Please provide 5 years worth of residential addresses:(Required)

Are you happy for us to contact the two references listed on your application form?(Required)

Yes

If no, please provide alternative references:

Please provide your clothing size for uniform:(Required)

Women's extra small

Men's extra small

Women's small

Men's small

Women's medium

Men's medium

Women's large

Men's large

Women's extra large

Men's extra large

Women's extra extra large

Men's extra extra large

None of the above

If your size is not included in the list above, please state it here:

New Starter Form

Job Title

Start and End Date

(If known.)

Personal Information

Name

First Middle Last

Please State any Previous Names:

First Middle Last

Address

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

Mobile Phone Number:

Please ensure that this is your personal email address.

Date of Birth

DD slash MM slash YYYY

NI Number

Passport Number

(If applicable.)

Emergency Contact Name

Prefix First Last

Emergency Contact Address and Post Code

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

Emergency Contact Phone Number

Emergency Contact's Relationship to You

Key Policy Reciept

Sevenoaks School Safeguarding Policy(Required)

I confirm that I have read and understood this policy

Keeping Children Safe in Education Statutory Guidance(Required)

I confirm that I have read and understood this policy

Sevenoaks School Whistelblowing Policy(Required)

I confirm that I have read and understood this policy

Sevenoaks School Code of Conduct(Required)

I confirm that I have read and understood this policy

Out of UK Overseas Declaration

I confirm that I have not spent (at any one time) more than three months overseas, out of the UK in the last five years.

Yes

Please list country, date and reason below:

Bank Details

Bank or Building Society Name:

Account Holder Name:

Account no.:

Sort code (enter as xx-xx-xx)

Roll no. (B.Society):

Please note that if you would like information about the Group Personal Pension Scheme, please ask the Human Resources department.

Medical Self-Declaration

Consent

I certify that I know of no reason, on grounds of mental or physical health, why I should not be able to discharge the responsibilities required by the post in question, and that I understand that any offer of employment made by the school will be conditional on verification of medical fitness.

IT Terms of Use

These Terms of Use accompany the School’s Online Safety Policy and set out key points from the Policy. All staff are asked to read the full Policy before signing these Terms.

Online safety is an essential part of safeguarding. We must ensure that all students and staff are protected from potential harmful and inappropriate online material and/or behaviour, as well as having a duty to protect the school’s data. As a member of staff, you will have access to personal data relating to people within the School community. It is important that you protect your own personal data and that belonging to students and staff, to prevent any breaches and unauthorised access. A breach may result in legal sanctions against the school, reputational damage and harm to members of our community.

Breaching the Online Safety Policy and conditions set out in this Contract may result in:

Withdrawal of school network access
Disciplinary action up to and including dismissal
Notifying any necessary authorities as may be required This list explains the rules that you must

I will:

Online Activity and Communications:

Only use social networking sites on a school device in accordance with the school’s policies
Report any issues of security or internet misuse to the Deputy Head Pastoral or IT Service Desk immediately
Use professional, responsible language when communicating with others
Password protect any attachments containing personal data which are emailed externally
Ensure students are not able to see my emails or personal data, including whilst teaching

Data Security:

Recognise that our data is a valuable asset and take all reasonable steps to protect it
Ensure personal devices used to access school systems have a maximum of 5 minutes screen timeout and a strong passcode setup
Immediately report any lost school related documents or files to the IT Service Desk
Only use school systems for reasonable, limited personal purposes, which will not affect my work or compromise the safety of school data or systems
Be aware of my surroundings when accessing school data, taking extra care when outside of school or projecting sensitive content in a classroom

Account Usage:

Use a strong password and multi-factor authentication to access school services
Keep my password safe and not share it with anyone
Log off the device after I have finished using it, or lock it when I am away from
Only save necessary files / Delete files and messages when I no longer need them
Immediately change my password if I think someone knows my password or accessed my account

Device Usage:

Protect the devices in my care from damage, unapproved access, or theft
Immediately report any damage or faults involving equipment or software to IT Service Desk
Understand that any devices provided to me by the School are provided solely for staff professional use

I will not:

Online Activity and Communications:

Download, view or pass onto others any offensive or illegal material
Use my personal email to send school related messages
Email school related work to my personal email account
Take, edit, or distribute media (images, video, audio) of students, staff, or school property without permission
Open emails or access personal data in front of a class whilst teaching
Engage in any online activity that may compromise my professional responsibilities or bring the reputation of the school into disrepute

Account usage:

Store personal emails and data, such as photos, financial data, music on my school OneDrive
Click on links or attachments in emails unless I am certain of their source
Allow family or friends to use school devices or systems
Use my school email for personal reasons (e.g. signing up to marketing emails or receiving shopping emails)

Device Usage:

Use school systems to access, watch, download or stream content which is harmful, offensive or in breach of legislation
Connect any device to the network without an updated antivirus software
Save school data onto a USB that is unencrypted
Install, change, remove software or hardware (e.g. monitor settings in IT rooms, unplug mice or cables)

Data Security:

Store school information outside of school technology services (shared folders and Office 365)
Store unauthorised school data on personal devices, including laptops and mobile phones
Bypass any measures designed to keep the school safe (e.g. internet filtering)
Use or access another users’ account or files (even if left unattended or with permission)
Sign up myself or students to online cloud services without first speaking to the IT service desk

For the safety and security of the school community, all online activity including emails, messages, and internet use may be monitored and if required, passed to an external authority.

For more information contact the IT Service Desk via servicedesk@sevenoaksschool.org

IT Terms of Use

Please ensure that you have read and understood the IT Terms of Use.

Name

Prefix First Last

Consent

I have read the Online Safety Policy. I have read and accept these Terms of Use and understand access may be withdrawn if I breach these conditions.

Death in Service

Please use this form to nominate a person, people, an organisation you would like to receive your death in service payment in the event of your death whilst employed by Sevenoaks School.

Sevenoaks School are the Trustees of the scheme and will make the decision on whom shall receive the payment. In the event of your death, where you have not made a nomination, your lump sum will normally be paid to your next of Kin, from 1 to 5:
1. Spouse or civil partner
2. Children
3. Parents
4. Siblings
5. Grandparents

Completing a Will does not entitle beneficiaries of that Will to your death in service payment. You need to complete this form to ensure the Trustees of the scheme are aware of your intentions.

You are responsible for keeping your nomination form up to date so that it takes account of changes in your personal circumstances. These might include; divorce, legal separation, the death of someone you have nominated or the birth of a child. If you are separated from your spouse or civil partner and you have not changed your nomination form, they may still receive your lump sum payment.

Death in Service Form

Please ensure that you have read and understood the Death in Service - Beneficiary Nomination Form.

Name:

Prefix First Middle Last

Address:

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

Email:

NI Number:

Date of Birth:

MM slash DD slash YYYY

Nominee Details:

Name:

Prefix First Last

Relationship to you:

Date of Birth (if under 18):

MM slash DD slash YYYY

Address:

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

Email:

Percentage:

The total in this column should not be more than 100%

Is this person your next of kin?

Yes

Would you like to add an additional nominee?

Yes

Name:

Prefix First Last

Relationship to you:

Date of Birth (if under 18):

MM slash DD slash YYYY

Address:

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

Email:

Percentage:

The total in this column should not be more than 100%, and must be proportional to the percentage stated for the previous nominee.

Is this person your next of kin?

Yes

Declaration:

I confirm that the information that I have given is complete and accurate to the best of my knowledge and that this supersedes any previous nomination that I have made.